Privacy policy
1. About Pimatic Oy
Pimatic Oy is a leading supplier of turnkey solutions in the field of Pneumatics. We develop, manufacture and market pneumatic components – for OEM customers as well as for industries.
2. About the Pimatic Oy Privacy Policy
Protecting your personal data and your privacy is important to us. This privacy policy describes how the Pimatic Oy collects, uses, shares and otherwise processes personal data in connection with your relationship with us as a Pimatic Oy customer, partner or being generally interested in our products and services. We may provide supplemental privacy notices on specific occasions when we are collecting or processing personal data. Those supplemental notices should be read together with this Privacy Policy.
3. Pimatic Oy processing of personal data and purposes
Pimatic Oy processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data privacy legislation. Personal data is information which may be used to identify a natural person such as a name, job title, telephone number and other contact details. Personal data does not include data from which you can no longer be identified, such as anonymised data.
Pimatic Oy processes personal data for the following purposes:
- to provide, deliver, administer and maintain products and services provided by the Pimatic Oy under customer agreements;
- to provide information with respect to the business of Pimatic Oy, products and services that customers and others requests from us, to participate in tenders;
- for internal administrative purposes, internal statistics as well as to develop and improve Pimatic Oy’s operations;
- to send out information about Pimatic Oy’s business, activities and events
- in order for Pimatic Oy to comply with applicable laws, regulations and decisions from authorities.
Pimatic Oy processes personal data only if there is a legal basis for doing so. Pimatic Oy processes personal data based on a legitimate interest when Pimatic Oy processes personal data for the purposes set out above in 1) – 3), as it is a legitimate interest to have contacts with representatives of customers and partners and potential customers and partners. It also a legitimate interest of Pimatic Oy to process personal data for internal administrative purposes, internal statistics and to develop and improve Pimatic Oy’s operations.
Personal data may also be processed on the basis that the data subject has given its consent to such processing, such as when a data subject has subscribed to the Pimatic Oy’s product info material, or on the basis that the data subject and an entity within Pimatic Oy have entered into an agreement. When Pimatic Oy has a legal obligation to perform certain processing of personal data, for example with respect to applicable accounting legislation, then the legal obligation is the legal basis for the processing.
Within Pimatic Oy’s activities Pimatic Oy may, in some cases, receive the same categories of personal data as mentioned above from third parties that Pimatic Oy cooperate with and which is entitled to disclose the information to Pimatic Oy.
Pimatic Oy retains your personal data only for the period necessary to fulfil the purposes for the processing. Personal data is deleted or anonymized when they are no longer are relevant for the purposes they were collected for.
4. Transfer of personal data
Within the course of Pimatic Oy activities, and in order to achieve the above-mentioned purposes of processing, Pimatic Oy may, in accordance with applicable law, share personal data within Pimatic Oy and with third parties that Pimatic Oy is cooperating with.
Not all administrative systems and support tools that Pimatic Oy uses for internal operations are installed locally at Pimatic Oy’s sites in the Nordic countries and managed by Pimatic Oy’s personnel only. In some cases, for example with respect to managing order responses, delivery notes and invoices, Pimatic Oy uses administrative support tools and systems that require personal data to be stored or in other ways handled by the provider of the tool or system.
Against this background, personal data connected to Pimatic Oy’s activities may be transferred to or stored in countries outside the European Economic Area (EEA). Such transfer shall be made in accordance with applicable legislation and require that the country in question has an adequate level of data protection or that there are other sufficient safeguards for a lawful transfer, for example the application of standard contractual clauses.
5. Security measures
Pimatic Oy takes all necessary and reasonable technical and organisational security measures to protect your personal data from unauthorised access, disclosure, alterations or destruction. It means that Pimatic Oy in its operations applies various physical and technical restrictions as regards access to personal data, for example through technical access control systems, the use of firewalls, protection from harmful code, backup systems and other network security measures, the ability to undertake security measures such as encryption and de-identification of personal data. If Pimatic Oy employs a third-party partner to support Pimatic Oy’s operations, Pimatic Oy ensures that the partner applies corresponding technical and organisational security measures and that personal data only is processed according to Pimatic Oy’s instructions and approval.
6. Personal data in relation to social media services
Pimatic Oy uses network and social media platforms and services and has currently accounts on LinkedIn, Facebook, Twitter and YouTube, where we inform about parts of Pimatic Oy’s activities. Please note that information that you choose to disclose through any of the abovementioned social media services and Pimatic Oy’s accounts may become publicly available to other visitors at the webpage and to the public. Further, the mentioned services apply their own terms of use that you need to consider if you choose to use them.
7. Register extract requests and right to rectification etc.
You have the right to receive information regarding the personal data which Pimatic Oy has registered and is processing, the origin of the personal data that is processed, the purposes of the processing, and the recipients or categories of recipients to whom personal data have been or may be disclosed, and where possible, the envisage period for which the personal data will be stored (“Register Extract”). Upon such request Pimatic Oy will, moreover, provide information that Pimatic Oy is obliged to provide under applicable law. A request for a Register Extract must be in writing and signed by you.
Anyone who discovers that personal data registered within Pimatic Oy is not updated, inaccurate and inadequate or is processed in violation of the abovementioned purposes or applicable law, may request that Pimatic Oy corrects, block or delete such registered personal data.
You may also, under certain circumstances, request that certain processing is restricted or request that personal data is provided in a structured, commonly used and machine-readable format (data portability).
Anyone who has given consent to certain processing of personal data may at any time withdraw the consent by contacting Pimatic Oy. Upon withdrawal of the consent, Pimatic Oy will terminate the processing which was subject to the consent.
Requests referred to under this section should be sent to Pimatic Oy according to the contact details below.
8. Amendments to Pimatic Oy’s Privacy Policy
Pimatic Oy’s Privacy Policy may be amended. If any amendments are made to Pimatic Oy’s Privacy Policy which imply any amendments to the way Pimatic Oy processes your personal data, Pimatic Oy may inform you of such amendments in an appropriate manner, for example through a message by e-mail.
9. Contact information
If you have questions or comments regarding Pimatic Oy’s Privacy Policy, please contact us:
By mail:
Pimatic Oy
IT Manager Jarmo Koski
Klaavolantie 1
32700 Huittinen
Finland
or by e-mail:
jarmo.koski@polarteknik.fi
